MICE
MEETING AND CONVENTION PLANNER
Meeting and Convention Planner
1 - Who are we ?
Established in 2005, Cosmopolis Meeting and Convention Planner Department is well-known for our innovative custom-designed programs for meetings, incentives, conferences and events (MICE) worldwide. With substantial local expertise and an excellent track record of handling global teams of corporate clients, we ensure your MICE events are fun, cost-effective and add value to your investment with well-researched programs and flawless execution.
As a true corporate events solution provider, we dedicate time to thoroughly research what our clients need to achieve their objectives and constantly venture into program creations to ensure wow factors throughout that are seamless and complete.
2 - About Us
2-1 Background
Cosmopolis Meeting and Convention Planner Department is a Paris (France) and Manila (Philippines) one-stop full service global destination management and event organizer specialized in the organization of meetings, incentives, conferences and events worldwide. We offer the corporate market a wide choice of venues, activities and experiences with a total commitment to deliver a unique high standard of service quality with added value for our clients. With more than 20 years of combined experience in the meetings and conventions industry, as well as the hospitality and travel business, our event service team fully understands the need of international clients. Our team has a proven track record for delivering world-class service, differentiated by a unique French touch. As a French incorporated, Paris and Manila based organization, Cosmopolis Meeting and Convention Planner has extensive contacts and experience in the local hospitality and travel industry. Our organization is well-positioned in terms of hotel contacts and negotiated rates. We offer destination management services, assist with venue selection and logistical arrangements. Our production works include extensive backdrops, fabulous decorations and ambience, superb lighting and a well-balanced sound system.
The company's local knowledge extends beyond an information base of enchanting destinations around the world including unknown or unexplored destinations. We work extensively to source new products and services to meet our clients’ expectations. To achieve their meeting objectives, clients frequently rely on our expertise, inventory of winning concepts and our successful methods of execution. These include “off the beaten track” themed venues with customized gifts to complement the themes. We are also entrusted in most occasions to commission contractors and service providers on the client's behalf. So don’t carry all the load of a complex event … just rely on us … we are your events solution !
2-2 Our Commitments
Responsible Destination Provider
We know the product. We travel extensively around the world conducting regular surveys and site inspections keeping us up-to-date on destination, facilities and services available. We are able to book the requested services directly with significantly reasonable costs, allowing options for more complex itineraries. We instill confidence in our clients through our total commitment to delivery of the world-class service standards :
• Excellent track record of robust team dynamism
• Member of recognized professional associations
• Proven track record of experience in handling worldwide corporate accounts
• Option of business continuity planning in preparing for, responding to and recovering from any disruptions to your events.
• We take full control of service quality for our clients by minimizing the level of outsourcing
• Provision of reliable services from our suppliers through long-term professional relationships bound by service contracts to ensure service standards are maintained
• Creative solutions that are on brief and on brand
• Broad range of innovative programs
• Attention to detail and our guarantee of personal attention
Our Commitment to You and Your Events
• Cosmopolis Meeting and Convention Planner strives to anticipate all of your needs, create a program that matches your budget, add value to your financial investment and excel in delivery and performance.
• We maintain the highest possible levels of professional service and have the product knowledge to deliver on client needs and ensure that all arrangements from arrival until departure exceeds client expectations.
• With over 20 years experience in the meetings industry, we have a clear understanding of the needs of international clients, be it meetings, incentive organization or events planning.
• Our multinational staff recognizes that to deliver world-class service, professionalism stands alongside with personal and individual client care courteously undertaken in the efficient French way. This is the most important aspect of the company's philosophy.
• Our professionalism and good understanding of the corporate culture instills your confidence that your brand is always well cherished and properly represented by our team.
• We have extensive knowledge of most of the world locations including the most remote ones. We also provide ecologically sound and nature-based tourism products by preference whenever possible.
• With over 20 years experience in the global hotel and MICE industry, we have extensive knowledge of the hospitality industry and are well-positioned to assist with hotel contacts and logistics arrangements.
• Our professional coordination allows clients to focus on what is important, leaving everything else to us.
• Exceeding your expectations is for sure our ultimate goal !
2-3 Our Capabilities
Innovative Incentive Ideas and Itineraries
Experience tells us that many of our discerning clients are well traveled and consequently seek out rich and varied itineraries. Our in-depth knowledge of the world enables us to venture into 'uncharted waters' and propose innovative itineraries for the ultimate incentive experience which can include ecologically sound and nature-based tourism products where strict respect for preservation is our normal practice.
Unbiased Advice
We make it a point to offer advice that is totally objective and impartial, ensuring that you are getting the very best advice available.
Network of Contacts
With extensive contacts and experience in the local hospitality and travel industry, we excel in liaising with hoteliers, negotiating rates and assisting on venue selection and logistical arrangements. Our professional coordination with the hotel enables us to recommend suitable venues according to both your preference and budget. Likewise, our contacts in the local hospitality and travel industry are equally committed to the highest standards of professionalism and service excellence.
Professionalism of Staff
Our dynamic team is highly-experienced, multi-lingual, with exceptional interpersonal skills and problem-solving ability which are the strengths of Cosmopolis Meeting & Convention Planner. They are professionally trained and skilled in managing ad hoc situations and unexpected scenarios. With accurate and timely information at our disposal we propose well-thought-out solutions for your consideration.
Distinctive Product Sourcing
We build on our company's knowledge of enchanting destinations around the world to actively source new products and services. Over the years, we have built up a very loyal client base relying on our expertise in this area to produce an inventory of winning concepts that include 'off the beaten track' theme venues with customized gifts to complement the theme.
Expert Bidder and Facilitator
Given our knowledge of the destinations, our network of contacts throughout our supply chain, and the information we have on our comprehensive database, Cosmopolis Meeting and Convention Planner can readily offer assistance and support in the formulation of bids.
These are just a few of the unique capabilities we bring to clients’ events. We hope to have the opportunity to share more of our destination expertise with you on your next event.
2-4 Testimonials
The following responses have been obtained from "Post-Event" performance evaluation questionnaires completed by clients who have used Cosmopolis Meeting and Convention Planner's services. These are the areas that set us apart from the competition :
• Immediate action/decision on services provided in response to each request.
• French hospitality with a touch of international professionalism.
• Attention to detail - able to closely and efficiently attend to the requirements for the organizer.
• Flexibility.
• Pro-active attitude - ability to anticipate problems which may occur and to keep the client informed on a timely basis.
• Unbiased opinion or suggestions when making recommendations.
• Professional organization skills.
Proof for Thought
Our reference list speaks for itself …
“Cosmopolis has been a tremendous help while managing the yearly events of our international conferences (250 delegates). We could only praise the company expertise in setting the proper services in countries where we usually do not even imagine to go …. All was perfect and the participants were all amazed by the experience”.
The Insider Mag - Editor in Chief - Boston USA
“The event was held at the Raffles Hotel in Singapore and event organization was entrusted to Cosmopolis Meeting & Convention Planner. We were very happy with Meeting & Convention Planner’s creative concepts and flawless execution. The use of innovative sets and venue design that incorporated Thai cultural elements created the right environment for us to socialize with our business partners and to communicate with them effectively. The feedback from attendees was very positive and I would have no hesitation in recommending the Raffles Hotel and the services of Cosmopolis Meeting & Convention Planner.”
Andrew Middleton - Marketing Director - Asia Pacific Region - China Energy Group
“We found Cosmopolis very helpful, resourceful and dedicated. Following the good experience we have with this company, we would definitely highly recommend them to any organization that wishes to use their services.”
Linda Brezevski - Administrator - Schneider Ltd.
“Cosmopolis Meeting & Convention Planner has benefited as a company of the service of experienced individuals which take their daily activities at heart and do their utmost to deliver a faultless service. Amongst the company strengths we discovered very pro-active attitudes which result in a challenge free conference or incentive. As partner in business, we have found Cosmopolis Meeting & Convention Planner be a truly reliable company which always put the interest of their client first.”
Nicolas Renoir - Regional General Manager - Toyota